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Contact our Lunch Volunteer Coordinator Rebekah Evans.

Hot Lunch Volunteer Appreciation

Thank you to all those that volunteer for Hot Lunch.  Please view who all of our great volunteers where for the 2019-2020 school year here: Hot Lunch Volunteer Appreciation Sign

Hot Lunch Volunteers

***UPDATE JAN 2022*** 

  1. We are using a new sign up process and requesting people commit to the same shift for 4-5 times.  Please see the new link below.
  2. The volunteers will again be asked to remove all the trays from the salad bar and wipe the salad bar down at the end of the shift.

Prior update highlights

  • To enable only having 2 volunteers, kids now line up on the black line in the MPR and should grab their card one at a time when they get to the end of the line.  
  • In Aug 2021 the MealTime system to a new version which has a very different user interface.  Training and a new manual will be made available to all (link to left below).  

The 3 step Volunteer Sign Up below process remains the same. 


Participating in our Hot Lunch Volunteer Program is a wonderful opportunity to see your children at lunch. All parents are welcome. Each lunch shift requires two volunteers from about 11:15am to 1:30pm (exact times may vary; sign up will specify). Parents or other caretakers (e.g., grandparents) may sign up to volunteer for as many shifts as you wish. Just click the link below, then select the date(s) you can volunteer.

volunteering for hot lunch

Here's how it works in 3 easy steps: 

 1. Click this link to go to our invitation page on

 2. Enter your email address: (You will NOT need to register an account on SignUp) 

 3. Sign up! Choose your spots - The SignUp site will send you an automated confirmation and reminders. Easy!

lunch in the racoon's den

***COVID UPDATES*** Until we are able to change our approach for following is the planned responsibilities for the 2 volunteers in the following roles.  Examples of all of these roles are provided in the videos to the left and a robust guide is provided at the bottom

  1. Card station monitor/ basket distributor - ensure that kids sanitize hands at the sanitization station on the way into the MPR, line up on the black line and collect their card one at a time.  Then help kids put card in correct paper "basket" (lunch, extras, milk/ drink, voucher), hand out baskets and help kids know what is being offered.  Plus monitor the drinking fountain area for kids to be lined up correctly, taking turns and to ask for help from others if any water is spilled or other issues. Between service this volunteer should make certain they have enough plastic tray baskets with paper liners ready for the next service and also pop over to the garbage cans to support table dismissal and food disposal.

  2. Utensils & napkin and plus salad bar monitor - per health regulations kids are not to reach in and grab their own grab the utensils or fruit so it must be handed to them.  The Kindergarteners also need help with putting their milk on their tray.  Between service this volunteer should make more napkin-utensil rolls, monitor the salad bar to ensure kids are remaining safe and pop over to the garbage cans to support table dismissal and food disposal.


The Raccoon's Den, our great hot lunch program has the extraordinary Chef Basil and Chef Madonna.  Each day, they create amazing lunch entrees for our kids, but they do need the help of parent volunteers to make it all possible.  

Parents volunteers help with Mealtime processing, assisting the kids with the lunch choices, and answer any questions kids may have.  Your time and help are both necessary and very appreciated! This is a great opportunity to team up with your buddy (two volunteers per shift) and spend a couple hours together. You also receive 2 meal vouchers for working each shift.  For at least the beginning of the year we usually need 3 volunteers.

No experience is necessary, but you will need to have TB clearance* (see below for details).  

Once you’ve sign up for a date, please do not remove yourself from the calendar. If you are unable to fulfill your schedule, please find someone else to swap or sub and let the office know who the replacement volunteer is.

If you have a last minute emergency or illness and can’t cover your Hot Lunch duty, please contact the office at (925) 258-0016.

Thanks again for volunteering!

health and safety

***COVID UPDATE*** All volunteers must have provided proof of COVID vaccination to the school district and must adhere to current state, county and/or school district mask guidelines while in the Raccoon's Den/ MPR.  If you are unclear on those guidelines please ask the front office.

  • All volunteers must sign in and out at the office and wear a visitor's tag while on campus.
  • All Volunteers with shoulder length hair or longer must have their hair restrained. Suitable hair restraints include: visors, hats, ponytail holders or hairnets.  
  • All Volunteers must wear closed toed shoes. Please do not wear sandals or high heels in the Racoon’s Den. The floors can become slippery with water and food.
  • All Volunteers must wash their hands for 20 seconds prior to preparing food and after using the bathroom, sneezing, touching your face or hair, licking your fingers or consuming food. 20 seconds is the equivalent of singing "Happy Birthday" twice.
  • Please throw away food that falls on the floor, there is no “5-second” rule in the Raccoon's Den.
  • Gloves are provided for handling food. Any open wounds should be covered with band aids and gloves should be worn.
  • Lift properly. Remember to bend your knees and keep your back straight. Cases of drinks are very heavy.
TB Testing

The screening is valid for four years. if you have volunteered in prior years, and an update is needed, we will let you know. Look for the notice in your Registration/Teacher's Assignment Package you will receive at Jumpstart.

If Wagner Ranch does not have a copy of your current TB clearance, please provide the current documentation to the office.

OUSD facilitated TB screening at Wagner Ranch and other district schools will be scheduled for late Aug or early Sept.  Dates will be provided around the start of the school year.  You can also obtain testing via other facilities such as your doctors office or a clinic.

The Contra Costa Health Department requires all volunteers in school, including those working in the Raccoon's Den, to show they are free of communicable tuberculosis (TB). TB screening consists of a questionnaire and, potentially, a PPD skin test. It is the responsibility of each volunteer to provide the school with proof of a negative PPD skin test. TB screening results are valid for four years after your TB test. If you have any questions about TB screening, please contact the office or the Orinda Union School District office (925) 254-4901.